- How To Create A Smart Folder In Outlook 2016 Mac
- How To Create Smart Folders In Outlook 2016 For Mac Free
- How To Create Smart Folders In Outlook 2016 For Mac Download
Smart Folders can save you a lot of time and effort. These folders let you save a search to reuse in the future. Smart Folders are updated continuously, so they always find all the files on your computer that match the search criteria. The difference here is that all those files will appear in one convenient Smart folder. So, for example, you can create a Smart Folder that contains all the Microsoft Word files on your system that you’ve opened in the past week. Or create a Smart Folder that displays graphics files, but only ones bigger (or smaller) than a specified file size.
Create a Smart Folder In the Finder on your Mac, choose File New Smart Folder. To search for files, enter a topic, a phrase, or another parameter in the search field. I have just installed Outlook for Mac 2016 and it looks really great. I'm connected to my IMAP account and it works fine. But I can not find a way how to create local email folders. If I click 'File' and 'New', I can create folders but only under my Inbox. So I assume this folder is then created on the IMAP server. May 03, 2012 i install outlook mac 2011 and it create a smart folder (flag, high, overdue) and somehow when going back to owa or outlook pc, those emails are gone. And there's no export to pc on mac outlook. How do i make sure that this smart folders doesn't come back whenever i setup another user. Thanks and please help.
The possibilities are endless. And because Smart Folders use alias-like technology to display items, the actual files reside in only one location — the folder where you originally put them. In other words, Smart Folders don’t gather files in a separate place, they gather aliases of files, leaving the originals right were you stashed them. Neat!
Also, because Spotlight is built deep into the bowels of the Mac OS X file system and kernel, Smart Folders are always current, even if you’ve added or deleted files since you created the Smart Folder.
Smart Folders are so useful Apple provides five different ways to create one:
- Choose File –> New Smart Folder.
- Use the keyboard shortcut Command+Option+N.
How To Create A Smart Folder In Outlook 2016 Mac
- Choose File –> Find.
- Use the keyboard shortcut Command+F.
- Type at least one character into the Search box in a Finder window.
Then you refine the criteria for your search by clicking the + button to add a criterion or the – button to delete one. When you’re satisfied and ready to turn your criteria into a Smart Folder, click the Save button below the Search box. A sheet drops down so that you can save it wherever you like, as shown in Figure 1.
Figure 1: A Save sheet appears when you click the Save button below the Search box.
If you want to add the Smart Folder to the Sidebar, check the Add to Sidebar check box.
After you create your Smart Folder, you can move it anywhere on any hard disk and then use it like any other folder. If you want to change the criteria for a Smart Folder, open it and click the Edit button, as shown in Figure 2. When you’re finished editing criteria, click the Save button to resave the folder with its new criteria. You may be asked whether you want to replace the previous Smart Folder of the same name; you usually do.
By default, messages that are sent to you are stored in your Inbox. But you can organize your messages into a hierarchical folder system and adjust it as your needs change.
Default folders
Your account starts with these default folders:
- Inbox Incoming messages arrive in your Inbox unless you've created an Inbox rule to redirect them to another folder, or they're identified as junk email.
- Drafts If you create or respond to a message, but can't finish it right away, it will automatically be saved to your Drafts folder. You can come back to the message later to continue editing it, and then send it.
- Sent Items By default, a copy of every message you send is put in your Sent Items folder.
- Deleted Items When you delete a message, it's moved to the Deleted Items folder.
- Junk Email Messages that have junk email characteristics but that aren't blocked by a spam filter before they reach your mailbox will automatically be moved to this folder.
You may see other folders that have been created by your administrator.
Right-click menu for folders
Most of what you can do with a folder will be found in the right-click menu. Actions you can take include:
- New Folder Use this to create a new sub-folder in the folder you right-clicked. Note: Due to possible mail delivery and syncing issues, do not create subfolders of the 'Inbox.'
- Rename Folder Rename the folder. You can't rename the default folders, such as the Inbox folder.
- Delete Delete the entire folder. Delete will move the folder to the Deleted Items folder.
- Delete All Deletes everything in the folder, including any sub-folders.
- Move Folder Opens a window where you can select a folder to move this folder to. You can also move a folder by clicking it and dragging it to where you want it.
- Mark all as read Marks every item in the folder as read.
- Permissions Allows you to manage who has access to your access.
- Folder Properties Allows you to review your storage, permissions, and other settings related to your account.
How To Create Smart Folders In Outlook 2016 For Mac Free
Creating folders
You can create additional folders to organize your messages any way you want. For example, you can create a folder for a specific project, or for all messages sent by a particular person, or all messages sent to a distribution group that you're a member of.
To create a new folder, right-click the parent folder you want to create the new folder in. If you want a top-level folder (a folder at the same level as your Inbox), you would use your mailbox as the parent folder. Note: Do not create subfolders of the 'Inbox' due to possible mail delivery and syncing issues. Fuel line diagram for mac.
To create a folder within your account:
- Right-click your account.
- Click New Folder.
- Type the name you want to use for this folder and press Enter key.
Moving folders
There are two ways to move a folder.
- Click the folder you want to move and drag it to where you want it.
- Right-click the folder you want to move and click Move Folder. A window will pop up that will allow you to search for the destination folder. Click the folder you want to move to and click Move. Or click Cancel to close the move folder window without moving the folder.
The Deleted Items folder
When you delete a message, it's first moved to the Deleted Items folder. You can either let messages stay there, or you can set Outlook to automatically empty your Deleted Items folder when you sign out. Your administrator may have set up a policy to empty items from your Deleted Items folder after they've been there for a preset number of days. For example, there may be a policy that removes anything that's been in your Deleted Items folder for 30 days.
What else do I need to know?
How To Create Smart Folders In Outlook 2016 For Mac Download
- The folders you create can be at the same level as your default folders, for example, the Inbox or Sent Items folders. Or, you can create sub-folders within any existing email folder. Due to possible mail delivery and syncing issues, do not create subfolders of the default 'Inbox' folder.
- If you want to create a personal information folder as a sub-folder to a mail folder, you can create the folder and then move it to the location you want. Some folders, for example, the Inbox, can't be moved to another location.
- Some folders, for example, the Inbox, can't be renamed. If the folder can't be renamed, the Rename option in the menu will appear dimmed.
- After you delete a folder, it's moved to the Deleted Items folder. The folder isn't permanently removed until you empty the Deleted Items folder or delete the folder from the Deleted Items folder.